Virtual Dataroom

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DOCUMENT VAULT
Document Vault Systems have expertise in secure virtual data rooms dating back to 2006, offering services to the very many organisations worldwide needing access to secure online document management.
About Us
Experts In Secure Document Management Since 2006
Document Vault Systems have expertise in secure virtual data rooms dating back to 2006, offering services to the very many organisations worldwide needing access to secure online document management. We also offer a wealth of experience in IT, Internet security, applications development, systems integration.
M&A Data Room
Virtual Data Room for Mergers and Acquisitions
Document Vault's core product is the M&A Data Room, which takes the place of the traditional paper-based data room, the secure facility where multiple parties.
Data Security
Multiple Data Security Features & Controlling Access
Document Vault system has multiple data security features controlling access to the information stored in the system. Data security is of paramount importance.
SolutionsSolutions
SOLUTIONS WE OFFER
We offer solutions that are specialised in Virtual Data room sector which offer solutions for small to large scale Enterprises to manage M&A, Property transactions and Personal Vaults for managing and storing, sharing important personal documents.
Virtual Dataroom
Merger & Acquisitions Due Diligence Real Estate Management Joint Ventures Fundraising & Investor Relations Legal & Compliance Real Estate Transactions IPOs & Capital Markets Intellectual Property (IP) Management Board Communications Litigation & Dispute Resolution Secure Partner & Vendor Collaboration Healthcare & Life Sciences
Business Process Automation
Contract Management Employee Records Invoice Process Petty Cash Procurement Process Employee Onboarding
By Industry
Small & Medium Businesses Large Enterprises Mobile Workforce
ServicesServices
SERVICES
Document Vault Systems have expertise in secure virtual data rooms dating back to 2006, offering services to the very many organisations worldwide needing access to secure online document management.
Data Room Set Up
Before you can set up your data room within the Document Vault Systems
Managed Service
Co-ordinating an M&A transaction is a time consuming task involving multiple parties in different locations.
Consultancy Services
If required, Document Vault Systems can provide help and assistance in the use of the data room technology
Support
Document Vault Systems offer full support for our online document management systems both during and outside of normal office hours.
Price Plan
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RESOURCES
Document Vault Systems have expertise in secure virtual data rooms dating back to 2006, offering services to the very many organisations worldwide needing access to secure online document management.
FAQs
Frequently Asked Questions
Blog
Document Vault Blog
Case StudiesCase Studies
DATA ROOM CASE STUDIES
Document Vault Systems' virtual data room technology has been used in a wide range of applications. It is ideal in any situation where confidential data needs to be accessed via the web, particularly where business is transacted in multiple countries and time zones.
Excello Law
Business Partner for Data Rooms
Freedmans Law
Data room for sale of property portfolio
Northampton Borough Council
Secure data storage facility for local government
ReOrient Legal Limited
ReOrient Legal Limited
SE Based Law Firm
Dataroom for legal due diligence
Hastings Direct
Sale of Hastings Insurance Services Limited to IAG
Brightside Group PLC
Dataroom for legal due diligence
Solarfair
Multi-user dataroom to store files
Insurance Company
Data room for insurance sector
Outset UK
Multiple Deal Acquisition, Outset UK, Kent
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Mergers & Acquisitions

In the realm of mergers and acquisitions, virtual data rooms (VDRs) play a pivotal role for dealmakers. Successful financial transactions are key to well-thought-out strategies, thorough due diligence, and seamless integration planning. Whether you're on the selling or buying end, having smooth access to confidential documents is essential for completing the due diligence phase and meeting closing targets. Document vault virtual data room emerges as a crucial solution to facilitate this, ensuring effective deal management at every step of the due diligence process.

Our user-friendly data room is accessible via a web browser, eliminating the need for special software. Our team of experts will guide you through the setup process, including user assignments and permissions configuration, ensuring a smooth experience for all stakeholders

In the preliminary stages before initiating formal merger or acquisition activities, companies proactively establish a virtual data room and upload essential pre-disclosure documents. These documents are readily available for potential investors, ensuring swift access and facilitating the forthcoming due diligence process.

In the Due Diligence process, vital confidential documents are accessible to authorized users through a virtual data room. These encompass historical data, compliance records, financial statements, and vital details. Potential buyers can seek clarifications or more documents as required. Upon completing this comprehensive review, the deal concludes, and the virtual data room's contents are safely archived.

Following a merger, the virtual data room takes center stage in harmonizing departments such as finance, legal, and IT within the newly merged company. Serving as a central repository for corporate documents, it facilitates high-level communications and ensures seamless collaboration as the unified entity progresses

Our Clients include

Law firms
Investment brokers
Insurance companies
Property companies (real estate)
Oil and gas firms
Mining companies
Solar energy companies
Public sector organisations

Hosting

Hosted in ISO 27001 certified data centres in the UK, with full server redundancy and mirroring to ensure all data is secure and 99.9% available at all times

Standard Feature and Benefits

Quick and Easy Setup

Access from any Device wroldwide 24/7

Drag & drop documents

Invite new users in one easy step

Document right management

Modern Intuitive User Interface

Dynamic document indexing

Automated email alerts

We take the security and confidentiality of our clients' information very seriously.
We have implemented a number of measures to make sure client data is safe at all times

Two-factor Authentication

Access to the Vault is given to authorised users only, with 2-factor authentication required on entering the Vault as standard

Document Encryption

All documents are encrypted at rest using 256-bit encryption and encrypted during transfer by 256-bit SSL encryption

Permission-based Controls

Permission-based controls give you full control over who can see which documents in the data room

Document Audit

Document Audit gives a full audit trail of all documents viewed/ downloaded on a person by person basis

Advantages Of Using Document Vault Virtual Dataroom For M&A

Enhanced Security:

Document vault virtual data rooms provide robust security measures, including encryption, access controls, and audit trails. This ensures that sensitive information remains protected from unauthorized access.

Efficient Due Diligence:

The organized structure of a document vault virtual data room streamlines the due diligence process. Buyers can easily access and review documents, reducing the time and effort required for information exchange.

Global Accessibility:

Stakeholders from various locations can access the virtual data room, allowing for seamless collaboration and participation in the M&A process without geographical constraints.

Version Control:

Document vault virtual data rooms often include version control capabilities, ensuring that the most up-to-date documents are available to users, and minimizing confusion and errors caused by outdated information.

Document Tracking:

Virtual data rooms enable administrators to track document interactions. This feature helps identify which documents are being viewed and by whom, providing insights into potential buyer interests.

Time-Saving:

Traditional physical data rooms involve logistical challenges and time-consuming processes. Document vault virtual data rooms eliminate these issues, allowing dealmakers to focus more on strategic aspects of the M&A deal.

Cost Efficiency:

Virtual data rooms reduce costs associated with physical data room setup, maintenance, and travel expenses, making them a more economical choice for both buyers and sellers.

Customizable Access:

Sellers can tailor access permissions to different users, granting specific individuals access to certain documents based on their roles and responsibilities.

Q&A:

Virtual data rooms often feature communication tools that allow parties to ask questions, exchange information, and clarify details, fostering efficient and transparent communication.

Archival and Compliance:

After the M&A deal concludes, document vault virtual data rooms can serve as secure archives for future reference, ensuring compliance with record-keeping requirements

Explore the Features of the M&A Data Room:

Secure Document Repository: Organize and maintain structured directories of Microsoft Word, Excel, and Adobe PDF documents, accessible to authorized visitors.

Dynamic Document Index: Automatically generated numerical index for easy navigation, sorted by folder, file name, or creation date.

List of Authorized Representatives: Keep track of authorized users with a detailed audit trail of document activities.

Information Request Centre: Facilitate communication between interested parties and the buyer, with documented replies to specific queries.

Draft Agreements: Securely upload and share draft contracts upon request.

Email Alerts: Stay informed with regular email alerts notifying users of document additions or alterations.

Elevate your due diligence process with our comprehensive M&A Data Room solution. Get started today and experience seamless collaboration and unmatched security.