A data room is a physical room in the real world where lawyers and other parties can disclose information about a company or asset for sale to other interested parties.

A virtual data room is the equivalent of a physical data room in the virtual world. It can be accessed from anywhere in the world with internet access, 24/7, and you can invite multiple parties to access the data room simultaneously without being aware of each other.

If you have confidential information that you wish to share with colleagues in more than one location in a secure way that can be done quickly and easily, then you need a virtual data room.

Read more on Why Use A Data Room?

We take the security and confidentiality of your data very seriously. We follow a range of measures to protect your information at all times:

• Initial access to the data room is by unique pincode, username and password.
• All documents are encrypted at rest and during transfer using military standard algorithms.
• Access is controlled by permission-based rules — if a user isn't intended to see a document, they will not know it exists.
• Members of different Groups will not be aware of other Groups in the system unless they are also members of those groups.
• A full audit trail of documents viewed or downloaded is provided, showing who accessed what and when.

Read more on Data Security.

Our data room pricing is based on three main factors: how many users do you have, how much data do you have, and how long do you need it for? To simplify this we have created four packages which together aim to support every requirement.

Please see our Data Room Pricing page for further information.

We offer same-day turnaround for all virtual data rooms providing we receive the order before 1pm. We can also advise on how best to structure your data so that it is easy to browse and navigate within the document folder structure.

Read more on Data Room Setup.

Particularly if this is the first time you have used a virtual data room, you will want to be confident that the system will bring you significant benefits over traditional systems such as physical data rooms and other methods of sharing data online.

Read more on Data Room Benefits.

The decision over which data room product to buy can often come down to one question — "how much storage do we require?" For the majority of M&A deals where files tend to be word processing documents, spreadsheets or PDFs, 1GB of storage is usually more than enough. Only where files are unduly large — perhaps detailed digital maps, geophysical survey data or AutoCAD drawings — will requirements go much above this.

Read more on Data Storage Requirements.

All data rooms are hosted in ISO 27001 & 9001 certified UK data centres as standard. For clients with data-residency or data-sovereignty requirements we also offer local-jurisdiction hosting — contact us to discuss your region.